Excel Shortcuts for Construction Billing | Afroz Civil
Afroz Civil - Excel Shortcuts for Construction Billing
1. Measurement Sheet & BOQ Management
| Shortcut |
Function |
| Ctrl + ; |
Insert today's date (record work progress) |
| Ctrl + Shift + ; |
Insert current time |
| Ctrl + " |
Copy value from the cell above |
| Alt + Enter |
Add a new line within the same cell (for multiline descriptions) |
| Ctrl + T |
Convert range into a table (easier filtering & calculations) |
2. Quantity & Rate Analysis
| Shortcut |
Function |
| Alt + = |
AutoSum (quickly total quantities & amounts) |
| Ctrl + D |
Copy formulas downward |
| =PRODUCT(A2, B2) |
Multiply quantity × rate = amount |
| Ctrl + ` |
Show/hide all formulas (to check calculations) |
3. Linking BOQ, RA Bills & Measurement Sheets
| Shortcut |
Function |
| =Sheet1!A1 |
Fetch data from another sheet |
| Ctrl + [ |
Jump to a linked formula cell |
| Alt + M + D |
Trace dependents (check which cells use the selected value) |
4. Construction Billing & RA Bills
| Shortcut |
Function |
| Ctrl + K |
Insert hyperlinks (link to project documents, invoices, PDFs) |
| Alt + N + P |
Insert a picture (scanned invoices, site images) |
| Ctrl + P |
Print RA Bill or invoice |
| Alt + A + S + S |
Sort ascending (e.g., by serial number) |
5. Managing Large BOQ & Work Orders
| Shortcut |
Function |
| Ctrl + Shift + Space |
Select the entire worksheet |
| Alt + D + F + F |
Apply filters (to filter by item, rate, or amount) |
| Ctrl + G → Special → Blanks |
Select blank cells (to quickly identify missing data) |
6. Cost & Rate Comparison
| Shortcut |
Function |
| =IF(A2>B2, "Higher", "Lower") |
Compare contractor rates |
| =VLOOKUP(A2, Sheet2!A2:B10, 2, FALSE) |
Fetch rates from another sheet |
| Alt + N + C |
Insert a chart (for tracking material/labor cost trends) |
| Alt + D + P |
Create a PivotTable (for cost breakdown analysis) |
These Excel shortcuts will help you speed up construction billing, BOQ preparation, RA Bills, and cost analysis.
